Request for Expression of Interest Accounting Officer – English

Vacancy Code: 2023-008-AO

Introduction

Indonesia Ocean Justice Initiative (IOJI) serves as an Indonesian independent think tank and policy advocacy group to achieve good, sustainable, and equitable ocean governance. In attaining our vision, IOJI has determined the following missions: Initially, we support the Government of Indonesia in mainstreaming, implementing, and enforcing sustainable and equitable ocean governance. Second, we advocate for sustainable and equitable ocean policies at the local, national, regional, and international levels. Further, we strengthen the network with government, academia, and civil societies at the national, regional, and international levels working on ocean issues to influence the decision-making at every government level to attain good, sustainable, and equitable ocean governance. Lastly, we empower the small-scale fishermen, the marginalized coastal-dependent people, and fisheries workers in defending and striving for their basic human rights.

Background and Objectives

As a non-profit organization, IOJI strives to have good financial governance within the organization, which is transparent and accountable. Following this, we are currently building a financial team within the organization, which comprises a reliable, agile, and trustworthy team player.

To present transparent and accountable financial management within the organization, Currently, IOJI is seeking qualified candidates for the following position:

Roles and Responsibilities:

The position will work under the supervision of the Senior Manager, Finance, undertaking day-to-day accounting tasks for IOJI’s finance department.

Under general guidance from Senior Manager, Finance, the responsibilities for this position are as the following:

Accounting Tasks

• General accounting tasks, including reconciling and maintaining balance sheet accounts and general ledger operations, preparing journal entries and vouchers, preparing monthly closing and financial reports, preparing account/bank reconciliations;
• Entry project approved budget into SANGO accounting software
• Ensure timely and accurate monthly and year-end closure of accounts, including bank reconciliation, and submit reports to the Senior Manager, Finance as per prescribed deadlines;
• Prepare advance book, account payable book, account receivable book, amortization, and depreciation;
• Working together with Finance Officer to Identify and resolve invoicing issues, accounting discrepancies, and other financial-related issues;
• In collaboration with the finance officer, ensure that accurate records for all daily transactions are kept in the right format and place.
• Review/record and monitor accounts payable and accounts receivable in line with organizational policies and standards.
• Ensure that the financial system is always up to date with financial data.
• Manage petty cash
• Perform any other accounting duty that may arise from time to time.
• Ensuring compliance with accounting and tax laws.
• Monitoring expenditures and incomes and providing reports.

Grant Management

• Working closely with Finance Officer assisting Senior Manager, Finance in preparing the Operating Budget and overseeing accurate project spending projections;
• Working closely with the Senior Manager, Finance in providing budget monitoring reports for each program budget with SANGO accounting program;
• Supporting Senior Manager, Finance, and Chief Operating Officer in coordination with program departments to meet spending projection targets;
• Supporting Senior Manager, Finance in preparing Donor Financial Reports and any other requested reports by Donors and/or internally.
• Record management and project close-out

Financial audit

• Working with Finance Officer supporting Senior Manager, Finance in preparing the internal and/or external audit needs.
• Working together with Finance Officer to ensure timely and effective follow-up to audit observations and recommendations;

Other responsibilities

• Participate in the improvement of the accounting system.
• Maintain and review files and records related to finance and inventory;
• Perform other duties as assigned by the Senior Manager, Finance, and the Chief Operating Officer.

Key relationships

Internal relationship

1. Chief Operating Officer: coordination and collaboration on project reports, donor’s reports, and audit
2. Senior Manager, Finance: direct supervisor, coordination and collaboration on general accounting tasks, monthly and annual end closing, monthly and annual financial statement and audit;
3. Human Resources & General Affairs: coordination and collaboration on project implementation relating to procurement and logistics sector
4. Admin Officer: program/activity administration
5. Finance officer: coordination and collaboration on general accounting tasks, grants management, and financial audit as set forth above.

External relationship

Donors: Reporting, compliance, and audit purposes

Knowledge, Experiences, and Competencies

• Hold a bachelor’s degree in accounting or finance from a reputable University;
• A Minimum of 3-5 years of hands-on experience working in the development sector, hands-on experience in handling large and long-term complex projects from international donors and budget proposals would be an advantage;
• Knowledge of financial & accounting principles, practices, standards, laws, and regulations;
• Sound knowledge of General Acceptance Accounting Principles (GAAP) for non-profit organizations.
• Ability to work effectively under highly demanding situations with minimum supervision;
• Efficient, competent, and possess integrity;
• Good interpersonal skills, team player, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery of results;
• Demonstrates ability to manage complexity, high attention to detail, and accuracy;
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Knowledge and hands-on experience with SANGO or other Accounting Software (for non-profit)

Competency Profile

How to Apply

Applicants should submit their application to hr@oceanjusticeinitiative.org and cc to finance@oceanjusticeinitiative.org and fadillao@oceanjusticeinitiative.org no later than 25 August 2023, at 05:00 PM Jakarta time. Please write “IOJI-2023-008-AO – your name” in the e-mail’s subject. The application should include (i) a motivation letter, (ii) an updated resume, and (iii) a Statement of Qualifications that summarizes the applicant’s suitability for the position based on the above competency profile.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED BY INDONESIA OCEAN JUSTICE INITIATIVE. THIS IS AN EQUAL OPPORTUNITY FOR ALL, PARTICULARLY WOMEN AND MINORITIES ARE STRONGLY ENCOURAGED TO APPLY.

The Indonesia Ocean Justice Initiative is proud to be an Equal Opportunity Employer. All qualified candidates will be considered regardless of race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, pregnancy and pregnancy-related conditions, genetic information, and other characteristics protected by the law. We invite resumes from all interested parties.